Welcome
Ordering and citing archival material
User cosultation in the reading room, © Jörg F. Müller/ AA
Here you will find out how to order archival material and cite it clearly.
Ordering and citing with the call number
Each item in the archive is clearly identified using a call number. The call number consists of a group classification and an item number. If you have these two elements, ordering archival material for use in the Reading Room is straightforward, and citations in your work will be clearly attributable.
You will find the call numbers in the finding aids and on the file lids or covers.
How should citations be written?
The system is simple. Three elements are always needed:
| Name of the archive, | record group, | call number |
Call numbers can comprise figures and letters.
Here are a few examples showing how to use the system:
| Name of the archive, | record group, | call number |
PA AA, | B 8, | Bd. 1359 |
| PA AA, | B 33, | Bd. 103649 |
| PA AA, | LOND, | Bd. 19691 |
| PA AA, | RZ 206, | R 103295 |
| PA AA, | RAV Stockholm, | Bd. 4 |
| PA AA, | M 1, | A 14330 |
| PA AA, | M 1, | LS-A 358 |
| PA AA, | M 38, | ZR 311/98 |
| PA AA, | MAV Moskau, | ZR 1015/84 |
How is material ordered?
When you report to the staff desk in the reading room, the staff will give you a user number. This will enable you to order archival material at the computer terminals using the “Inovar” programme. You can order 10 paper files and 10 microfiches per day. Enter the record group and call number into the appropriate boxes in the order form. Do not include the “Bd.” from the call number.
Archival material is retrieved at the following times and will be available in the reading room approx. 30 min. later:
Monday - Thursday | 10 a.m. | 2 p.m. |
Friday | 10 a.m. | 1 p.m. |